Platform Feature
Clear Every Player And Document Without The Binder And The Spreadsheet.
Document verification, waivers, and age and grade eligibility with a full audit trail, so operators and clubs keep their events and rosters eligible under the bodies that sanction the game.
Compliance And Eligibility
Waivers, physicals, birth certificates, and governing body IDs, verified in one flow with every decision logged.
Compliance
Document Collection And Verification For Every Required Form
Collect waivers, physicals, birth certificates, and membership cards from every player in one place. Staff verify each document with an approve or reject decision, and the player record updates instantly. No binders, no email chains, no lost paperwork.
- Waivers And Physicals
- Birth Certificates And Membership Cards
- Approve Or Reject With One Click
Compliance
An Age And Grade Eligibility Engine With Exception Handling
Set age and grade rules per division and let the platform enforce them. When a player falls outside the rules, the system flags them automatically and surfaces the issue to staff. Exceptions can be granted with a documented reason, and every decision is logged.
- Age And Grade Rule Enforcement
- Automatic Flagging For Violations
- Exception Handling With Documented Reason
Compliance
Player Flagging With Severity, Override, And Clear With Audit
Flags are not all the same. A missing waiver is different from an age violation. Every flag carries a severity level, and staff can override or clear a flag with a reason that is permanently recorded. No silent changes, no untracked decisions.
- Severity Levels Per Flag Type
- Override With Documented Reason
- Clear With Full Audit Trail
Compliance
Checked Against Each Body's Rules
Compliance is not one size fits all. HoopOS checks your rosters and events against the certification and eligibility requirements set by AAU, USA Basketball, NCAA BBCS, NFHS, YBOA, and USSSA. Select the governing bodies for your event and HoopOS enforces the right requirements for every player and coach automatically, so your program stays compliant.
- AAU And USA Basketball Rules
- NCAA BBCS And NFHS Requirements
- YBOA And USSSA Certification
Compliance
Digital Waiver Signing With Immutable Signed Records
Players and parents sign waivers electronically with a legally binding e-signature. Every signed waiver is stored as an immutable record tied to the player and the event. No printed forms, no scanning, no filing cabinets. The signed record is there when you need it.
- Electronic Waiver Signing
- Immutable Signed Records
- Tied To Player And Event
Compliance Runs At Event Scale, Hundreds Of Documents And Players Verified In One Connected Flow.
Every document, every approval, every override, and every flag is logged with a full audit trail. Compliance feeds directly into registration and check-in, so when a team arrives at the table, their status is already there. No binders, no spreadsheets, no re-verification. One connected flow from sign up to final whistle.
Get StartedWorks With
Compliance Starts At Registration And Surfaces At Check-In.
Be One Of The First 25 To Run HoopOS.
Full access free through early access. Founder rate locked in for life.
Reserve Your Spot