How It Works
Different Flows For Different Roles
HoopOS serves four distinct roles. Select yours below to see exactly how the platform works, step by step, using real modules and real terminology from the app.
Events Plan
The Event Operator Flow
You run tournaments, showcases, leagues, or circuits. HoopOS handles the full lifecycle: build your event, take registrations, run check-in, score games, and report on everything after. No separate tools stitched together. One data set the whole way through.
Build Your Event In 11 Steps. Auto-Saves At Every One.
The Event Builder is a structured 11-step wizard. Set your format first: Tournament, Showcase, League, Circuit, or custom. From there you configure the event name and tagline, dates and venue, divisions with per-division capacity limits and fees, registration rules, governing body compliance mode, payment method, competition format and game rules, logistics, and staff assignments. Every step saves automatically. Leave mid-setup and come back without losing anything.
- 11 Steps With Auto-Save, Never Lose Your Progress
- Format Options: Tournament, Showcase, League, Circuit, Custom
- Per-Division Capacity Limits And Fees
- Governing Body Mode: AAU, NCAA BBCS, USAB, NFHS, YBOA, USSSA, Or Independent
- Payment: HoopOS Stripe, External Instructions, Or Free
Step 5 of 11
Registration Settings
Allow Team Registration
EnabledAllow Individual Player Registration
DisabledAuto-Approve Registrations
Off (manual review)Allow Waitlist
EnabledGoverning Body
AAUPublish Once. Everything Goes Live At The Same Time.
Publishing flips the event from draft to live across every public surface simultaneously. The Discover listing appears immediately. The public Event Detail page shows your divisions, fees, venue, contact info, and FAQs. The guest registration URL activates. If you enabled College Coach Credentialing, applications open. One publish action. Nothing activates in a sequence after it.
- Discover Listing Goes Live On Publish
- Public Event Detail: Divisions, Fees, Venue, Contact, FAQs
- Guest Registration URL Activates Immediately
- College Coach Credentialing Applications Open If Enabled
Midwest Elite Showcase
Indianapolis, IN · Jul 18–20
Steel City Invitational
Pittsburgh, PA · Jul 25–27
Great Lakes Open
Detroit, MI · Aug 1–3
Southeast Circuit: Session 2
Atlanta, GA · Aug 8–10
Teams Register Themselves. You Review And Approve.
Guest teams find your event on Discover and complete a public multi-step registration form: program info, coaching staff, division selection, and an initial roster with a minimum of 5 players to submit. No HoopOS account required. The head coach receives a secure Team Portal link by email after submitting. You see every incoming registration in your Registration dashboard, approve, waitlist, or deny from there, and track payment status per team.
- No HoopOS Account Required For Guest Teams
- 6-Step Form: Program, Coaching Staff, Roster, Contact, Review
- Division Selection From Your Configured Options
- Approval, Waitlist, And Payment Tracking In Your Registration Dashboard
Tournament · Indianapolis, IN
Midwest Elite Showcase 2025
July 18–20, 2025 · Gainbridge Fieldhouse Complex
Top AAU showcase in the Midwest. 50+ college coaches expected on-site. Divisions from 14U through 17U. 3 games guaranteed.
Open Divisions
15U Boys Open
8 of 16 filled
$350
Open16U Boys Elite
12 of 16 filled
$350
Open17U Boys Open
4 of 16 filled
$350
OpenLive Recruiting Period
50+ college programs credentialed
Check-In HQ On Event Day. Staff See The Same Live Data.
Every registered team arrives in Check-In HQ with their current clearance status: pre-cleared, documents pending, flagged, or already checked in. Staff approve documents inline, birth certificates, AAU cards, physicals, waivers, whatever you required, without leaving the screen. Walk-in teams get registered on the spot. Multiple staff can work simultaneous check-in stations and all see the same live data view. Every action is logged with a timestamp and the name of the staff member who took it.
- Real-Time Clearance Status Per Team And Player
- Document Approval Inline At The Check-In Screen
- Walk-In Registration On The Spot
- Multiple Simultaneous Stations, One Live Data View
- Full Audit Trail: Every Action, Staff-Attributed
28
Total Teams
14
Checked In
6
Flagged
8
Pending
Northside 16U
16U Boys Elite
Checked In
12/12 · All clear
Eastside Ballers
16U Boys Elite
Flagged
10/12 · 2 pending
Westlake Warriors
15U Boys Open
Pending
11/12 · Pending review
South City Hoops
15U Boys Open
Checked In
12/12 · All clear
Metro Kings
17U Boys Open
Not In
0/12 · Not started
Live Game Control. Brackets Advance Automatically.
Staff log scores from a dedicated Game Control screen per game. When a game goes Final, the bracket advances the winner into the next round slot without manual input. Pool play standings update by division as games complete. Technical fouls and ejections are logged per game with staff attribution. Circuit events accumulate points across sessions. The top teams qualify for the championship based on your configured method, record, points, or commissioner pick, without manual math from the commissioner.
- Game Control Per Game: Scores, Ejections, Technicals, Forfeits
- Bracket Auto-Advance On Final, No Manual Seeding
- Pool Play Standings Per Division, Updated In Real Time
- Circuit: Points Accumulate Across Sessions Automatically
- Championship Qualification: Record, Points, Or Commissioner Pick
Semifinal
City Ballers
54
Indy Heat
49
North Side Elite
38
Steel City SC
41
Championship
City Ballers
22
Steel City SC
18
Reports. Audit Trail. Everything Attributed.
Financial summary shows collected, outstanding, and per-division breakdowns. Compliance and check-in reports show who passed and who did not, by team and player. The audit trail logs every action from document approval to score entry to check-in, with a timestamp and the name of the staff member who took it. Game results, circuit standings, and staff operations reports are all available. Export any of it to CSV. Ask HOOPS to generate any report by name in plain language.
- Financial: Collected, Outstanding, Per-Division
- Compliance And Check-In Reports By Team And Player
- Full Audit Trail: Timestamped, Staff-Attributed
- Game Results And Circuit Standings Reports
- Export To CSV Or Generate Via HOOPS
Event Reports
Metro Hoops Invitational 2026: Post-Event Summary
$18,875
Total Revenue
$1,700
Outstanding
61/64
Teams Checked In
84%
Compliance Rate
Revenue by Division
Compliance by Division
Reserve Your Spot Before We Open.
We are selecting 25 organizations for early access before official launch. They get the full platform free until launch day, and their founder rate locked in for life after that. Signing up now reserves your place in line. We will email you when early access opens.
Free through early access, no credit card, founder rate locked in for life, and direct input on what we build next. See the full list.